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Associate Director of Financial Aid

Job Title:               Associate Director
Department:          Student Financial Services
Reports To:           Director of Financial Aid
Prepared By:         Office of Human Resources
Position Grade:     ACD
FLSA Status:         Exempt
Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued.  Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students.  Regardless of title, every employee supports WAU’s vision of producing graduates who bring moral leadership and competence to their communities.
This position is responsible for assisting the director in the overall management process of Student Financial Services.  Trains and supervises other staff in all financial aid processes.  Person must be an independent and organized worker who is self-disciplined and motivated and able to work with minimal supervision under strict deadlines.  Person will have primary responsibility of managing Financial Aid compliance by implementing federally required coordination of institutional funds with federal funds; performs fund management functions for Title IV and state programs and select institutional funds.  The individual is required to maintain a high degree of confidentiality regarding extremely sensitive matters.

Includes the following. Other duties may be assigned.

  • Manages disbursement of all federal, state and institutional aid.
  • Assists the Director in matters associated with policy and procedure development and regulatory compliance.
  • Provides oversight for the technology needs of the office, including managing Title IV databases for processing and disbursement of financial aid.
  • Maintains historical reference by managing financial aid files in compliance with federal state regulations.
  • Administers the Federal Work-Study program.
  • Prepares files and acts as primary liaison with Accounting Services office and auditors for the year-end audit.
  • Prepares Annual FISAP report with Director
  • Maintains professional and technical knowledge by attending educational workshops; reviews professional publications; establishes personal networks, participates in professional societies.
  • Performing other duties as assigned by Director.
  • Contributes to team effort by accomplishing related results as needed.
  • Supports a spirit of excellence in service.
  • Attends mandatory Convocation every Wednesday.

  • Received:
        Receives direct supervision from the Director of Student Financial Services and Vice President for Marketing and Recruitment.

  • Given:
Supervises student employees, and some supervision over other staff.

Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.  Responsibilities include, but are not limited to: interviewing, hiring and training employees, planning, assigning and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience:
  • Bachelor's degree required. Master’s degree preferred.
  • At least two years financial aid and supervisory experience is preferred.
  • Language Skills:
  • Superior command of English grammar and spelling. 
  • Excellent verbal and written communication.
  • Conversational Spanish as 2nd language helpful but not required.
  • Mathematical and Technology Skills:
  • Basic computational skills using a calculator.
  • Working knowledge and application of Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
  • Reasoning Ability:
  • Ability to deal with a variety of abstract and concrete variables. 
  • Applies logical or scientific methods to a wide range of intellectual and practical problems.
  • Other Skills and Abilities:
  • Must exhibit leadership skills.
  • Possesses capacity for planning, organizing and controlling.
  • Advanced skills in team building, motivation, and conflict resolution.

  • Physical Demands: 
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee will frequently be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. 
Title VII Exception Notice
Washington Adventist University is a religiously qualified Equal Opportunity Employer under Title VII of the Civil Rights Act.  As such the University has the legal right to prefer a member of the Seventh-day Adventist ("SDA") Church in its hiring process. In the event that a qualified SDA candidate is not identified, the University will give the opportunity to candidates who must understand and respect the mission, purpose, and identity of Washington Adventist University as a condition of their employment.
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