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Accounts Payable Specialist

Takoma Park, MD
Job Title:               Accounts Payable Specialist
Department:          Accounting Services
Reports To:           University Controller

Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued.  Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students.  Regardless of title, every employee supports WAU’s vision of producing graduates who bring moral leadership and competence to their communities.

Job Description
The Accounts Payable Specialist is responsible for a variety of highly sensitive and confidential accounting duties including managing accounts payable, the payment process, reconciliation of general ledger accounts related to accounts payable as well as being able to work both independently and collaboratively while also prioritizing a diverse workload.

Accounts Payable
  • Process vendor invoices, including coding to appropriate projects, departments, and general ledge accounts, make payments on a timely basis (including checks and wire payments), and investigate and resolve billing discrepancies or misapplied cash transactions
  • Before paying an invoice, check for appropriate approvals and signatures and signature limits for some payments
  • Process all invoices or billings pertaining to purchase orders. Match the invoices to the purchase order and the packing slips to insure accuracy. Attach the invoices to the purchase order for payment after verifying quantity shipped and amount invoiced. Enter the appropriate information into the accounts payable system for processing payments
  • Prepare checks/ACH, wire and EFT transfers
  • Audit outstanding invoices and purchase orders
  • Review, post, and pay monthly employee expense reports
  • Process general ledger journal entries related to Accounts Payables expenses.
  • Reconcile general ledger accounts on a monthly basis and ensure all transactions are accurate and complete within five days of month end for month-end financial reporting.
  • Monitor and maintain all vendor accounts in the system. Maintain frequent and timely communications with clients, answer phone calls and make appointment if necessary.   
  • Participate and assist in the year end Audit. Prepare all necessary auditor requested reconciliations and provide all supporting documents when asked.
  • Participate in special projects and initiatives and provide general support to Controller as needed
  • Participate in all University events and meetings.
  • Perform other jobs as assigned
  • Bachelor’s Degree in Accounting, Finance, or Business Administration from an accredited university preferable.
  • 1+ years of experience working with accounts payable
  • Higher Education experience working with Colleague Ellucian Accounts Payable system highly desirable.
  • Familiar with Fund Accounting and Not-For-Profit Accounting rules
  • Familiarity IRS Form 1099 rules when paying vendors and Individuals.
  • Strong accounting background with demonstrated analytical, problem solving, and reporting skills
  • Demonstrated working knowledge of generally accepted accounting principles (GAAP), non-profit/fund accounting, college or university accounting, and payroll laws
  • Knowledge of accounts payable/general ledger systems and procedures and financial chart of accounts
  • Ability to create and run reports from a database
  • Advanced Microsoft Office skills, particularly in Excel and Word is required
  • Excellent verbal and written English communication skills to support effective interaction with various levels of faculty, staff, students, and other constituents
  • Strong management and supervisory skills that include hiring, training, evaluating, and developing staff
  • Demonstrated high degree of ethics, integrity, honesty, and respect for confidential information
  • Ability to maintain a high level of accuracy and attention to detail
  • Ability to work independently, as needed, with limited supervision
  • Ability to work with a highly diverse staff and student body and to communicate effectively with those of a different background with tact, diplomacy, and discretion
  • Strong work ethic with the ability to excel in a demanding,
  • A person with a strong Customer Service skills
Title VII Exception Notice
Washington Adventist University is a religiously qualified Equal Opportunity Employer under Title VII of the Civil Rights Act.  As such the University has the legal right to prefer a member of the Seventh-day Adventist ("SDA") Church in its hiring process. In the event that a qualified SDA candidate is not identified, the University will give the opportunity to candidates who must understand and respect the mission, purpose, and identity of Washington Adventist University as a condition of their employment.

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