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Dean of Halcyon Hall

Takoma Park, MD
Job Title:             Dean of Halcyon Hall                                                                           
Department:      Residence Life – Women’s Residence Hall                              
Reports to:         Vice President, Center for Student Life                                   

OVERVIEW OF THE UNIVERSITY
Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued.  Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students.  Regardless of title, every employee supports WAU’s vision of producing graduates who bring moral leadership and competence to their communities.

SUMMARY
Provides overall leadership and management to the residential facility so as to facilitate the holistic growth and development of its residents.  Supervises the Resident Assistants (RA’s) front desk workers and other hall staff in the coordination of a variety of educational, social, academic, cultural, spiritual and recreational programs and activities for the residents of Halcyon Women’s Residence Hall by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Identifies current and future residence requirements by evaluating, developing, and implementing residence hall policies; holds regular staff meetings; oversees use of facility; advises staff on problems relating to policy, program, and administration; makes recommendations to Vice President of the Center for Student Life on needed actions.
 
  • Oversees use of facility by coordinating supervision of facility; schedules residents’ and visitors’ facility usage; coordinates room and roommate assignments for residents; establish and maintain efficient residence hall check-in and check-out procedures; evaluates and processes paperwork and deposits; initiates correspondence as needed.
 
  • Provides opportunity for holistic student growth and development by implementing worship programs; plans social activities; counsels residents in identifying and resolving personal, social, academic or disciplinary issues; refers resident to outside support service or treatment as needed.
 
  • Protects residence hall and residents by enforcing sanitation, safety, and substance abuse policies; complies with federal, state, and local legal requirements. 
 
  • Provides information to internal and external communities by coordinating residence hall publications; is accessible to answer or direct inquiries; prepares reports and/or lists as requested.
 
  • Coordinates orientation process by planning training activities for residence life staff in conjunction with the Vice President of the Center for Student Life and the Dean of Morrison Men’s Residence Hall; plans, conducts, and evaluates orientation programs for new residents.
 
  • Resolves resident dissatisfaction by investigating complaints and concerns; collects and analyzes information; mediates or arbitrates discussions; evaluates possible courses of action; provides advice, guidance, and direction.
 
  • Maintains student confidence and protects operations by keeping information confidential. 
 
  • Achieves financial objectives by reviewing budget; and directing appropriation of funds. 
 
  • Provides historical reference by developing and utilizing filing and retrieval systems; maintains resident database.   
 
  • Maintains facility supplies inventory by checking stock to determine inventory level; anticipates needed supplies; evaluates new office products; places and expedites orders for supplies; and verifies receipt of supplies.
 
  • Maintains equipment and furnishings by performing a weekly walk-through and need survey; completes preventative maintenance requirements; follows manufacturer's instructions; troubleshoots malfunctions; calls for repairs as needed.
 
  • Represents Halcyon Women's residence hall by serving on committees as assigned. 
 
  • Contributes to team effort by accomplishing related results as needed. 
 
  • Supports a spirit of excellence in service.
 
  • Attends mandatory Convocation every Wednesday. 
 
  • Regular attendance to work is required. Dean should be accessible when on duty and no more than 15 minutes from campus when on-call.


SUPERVISORY RESPONSIBILITIES:
· Received:
Receives direct supervision from the Vice President of the Center for Student Life.

· Given:
Has a direct supervisory responsibility over the Associate or Assistant Dean, Head Resident Assistant (RA), six to eight Resident Assistants, 20 – 25 desk workers, and housekeeping personnel. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include, but are not limited to, interviewing, hiring and training employees; planning, assigning and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.



QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
  • Master’s degree, preferable in student personnel /higher education, counseling, psychology, social work, public administration, counseling education or related field; or 
  • Two to four years of related experience and/or training; or
  • Equivalent combination of education and experience.

Language Skills:
  • Superior command of English grammar and spelling.
  • Excellent verbal and written communication.
  • Exceptional presentation and public speech ability. 
  • Experience with and understanding of diverse cultural groups.
 
Mathematical and Technology Skills: 
  • Working knowledge and application of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 
  • Basic computational skills using a calculator. 

Reasoning Ability:
  • Ability to deal with a variety of abstract and concrete variables.
  • Applies logical or scientific methods to a wide range of intellectual and practical problems. 

Other Skills and Abilities: 
  • Must exhibit leadership skills.
  • Supervisory experience is required. 
  • Experience in anger management.
  • Possesses capacity for planning, organizing and controlling.
  • Advanced skills in team building, motivation, and conflict resolution. 
  • Bilingual

Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.
  • The employee will frequently be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Frequent long hours and weekend work required. Occasional travel may be required. Employee is occasionally required to lift up to 50 pounds.

Title VII Exception Notice
Washington Adventist University is a religiously qualified Equal Opportunity Employer under Title VII of the Civil Rights Act.  As such the University has the legal right to prefer a member of the Seventh-day Adventist ("SDA") Church in its hiring process. In the event that a qualified SDA candidate is not identified, the University will give the opportunity to candidates who must understand and respect the mission, purpose, and identity of Washington Adventist University as a condition of their employment.
 

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